Community Schemes

Community Management Software

The future of Property Management is here.

A single solution that seamlessly integrates all the functions of property management and accounting, specifically for Property Managers of Bodies Corporate and HOAs.

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The future of Community Schemes Management is here.
Everything your business needs to succeed.

Our Ecosystem

The all-in-one solution

Financial
Management

A Custom financial and accounting solution for community management, developed by people that have done it themselves. Our easy-to-use accounting modules gives you access to powerful billing, payment, arrears management and reporting features for the Admin and Reserve Fund budgets. Give your trustees access to real-time financial data.

Compliance
Management

Both your business and your clients are required to be compliant at all times. We've figured out how to simplify this manual and time-consuming process. A Compliance Manager and Calendar empowers you to setup, manage and monitor daily compliance tasks and manage community meetings. Track your Compliance percentage on community and portfolio level and report back to trustees on compliance progress.

Operational
Management

Our solutions empowers the Portfolio Manager to capture and manage all ad-hoc requests received via daily emails and calls. Create maintenance and repair tickets, send out warnings and penalties, and issue transfer clearance certificates from a central community portal. All operational items are transparently reported back to trustees and owners.

Community Meeting
Management

Community meetings are the one place where you can really shine,  but it's  challenging to run fully compliant and professional  meetings online and in-person. MeetingSpace, our integrated Community Meeting Module, is the ultimate tool to schedule, manage and execute all aspects and all types of community meetings.  With built-in bulk email and SMS functionalities, along with responsive technology, you can make light work of meeting scheduling, invitations, quorum management, proxies, voting and minute-taking.

Reporting

The most advanced solution for transparent financial, operational and compliance reporting. Our easy-to-read intelligent dashboards informs all stakeholders around the key performance indicators of their community in real time. Send out a world-class Community Report every month with click of a button. Communicate your real value and become more valuable.

Solving your real-world, everyday property management challenges through simple, easy-to-use, purpose-built software.

Purpose-built accounting software that ensures accuracy and efficiency

Custom-built financial solution

A complete accounting solution for Body Corporate and HOA management to deliver precision in all bookkeeping, collections, payments and financial reporting workflows that inspires trust and compliance.

Compliancy made easy

Pro-active Compliance management

Your suite includes a Compliance and Meeting Manager and a Calendar Tool that enables you to plan, execute, manage, and report on all community compliance items. Control the controllable and create complete peace of mind.

Get back in the driver seat

Operations and task management

Bring your property management operations online for heightened efficiency, improved teamwork, automated communication and greater transparency. Take control of all those daily requests - maintenance jobs, warnings, penalties, and transfers.

Get all insights that really matter

Intelligent Dashboards

All the critical information on the health of your community and portfolio is at your fingertips, 24/7, via clear, easy-to-read dashboards. Measure and manage community KPI's like never before - communicate your true value.

One platform to manage your whole world.

Our end-to-end solution makes light work of Body Corporate and HOA accounting, day-to-day business operations, and community management. Get the competitive advantage you need to make your portfolio and business more compliant, manageable, scalable and profitable with the most advanced Body Corporate and HOA management solution on the market.
Purpose-built Property Accounting software

Accounting and Finances

Our purpose-built accounting module allows for comprehensive, yet separate Administrative and Reserve Fund Budget accounting, financial management and reporting. Keep your community books accurate, accurate and compliant.

  • Custom-built double entry accounting system.
  • Separate Administrative and Reserve Fund Budget.
  • Seamless Administrative and Reserve Fund processing.
  • A user-friendly community billing processes.
  • Simplified utility usage and billing process.
Financial Reporting

Accounting and Finances

Manage and report on the financial health of your communities under management. Realtime dashboards give you (and trustees) instant information on community bank balances and financials.

  • Actual vs Budget Reports for the Administrative and Reserve Fund book of accounts.
  • Cash movement report.
  • Trial Balance, Levy Roll, Customer and Supplier Age Analysis.
  • Send comprehensive financial reports to all communities with a click of a button. The system allows for fully compliant online audits.
Bank Account Flexibility

Accounting and Finances

Our accounting solution offers flexibility around your portfolio bank account environment.

  • Full Trust account processing capabilities, with a fully reconciled trust account at all times.
  • Single bank accounts per community processing capabilities.
  • Accommodates a combination of trust and single bank accounts on one profile.
  • Unlimited cashbooks (bank accounts) per community.
Simplified supplier payments

Accounting and Finances

Manage supplier invoices and payments per community or in bulk to:

  • Allows for online authorisation of account payable by trustees.
  • Capture and process supplier invoices to the administrative and/or reserve fund accounts from one place.
  • Online storage of all source documents – simplifies the audit process.
  • Save hours through a bulk supplier payment file that can be uploaded into bank profiles.
Recon bank accounts in bulk

Accounting and Finances

With the correct set up of your community bank profiles, you can utilise our game-changing bulk banking functionality that can literally save your hours of manually processing each month.

  • Bulk uploads of all community bank statements with a single click.
  • Bulk cashbook recons across all communities with a single click.
  • Simplified set-up of receipting and payment allocation rules.
Automated arrears management

Accounting and Finances

Create customisable and automated arrears management processes per community. A single set-up can unlock powerful time-saving automation and additional incomestreams.

  • Template based and automated notices and letters of demand.
  • Automated arrears administration fee billing.
  • Complete transparency of arrears management activities to trustees.
Debt Collection Module

Accounting and Finances

A powerful debt collection module allows a registered debt collectors (you or your attorney) to manage debtors through the system.

  • Automated debt collection communication.
  • Capture all debt collection notes against a customer and unit.
  • Automated debt collection fees billing.
  • Comprehensive debtors reporting.
Automated Debit Orders

Accounting and Finances

Offer owners convenient debit order payment options without the time-consuming admin related with debit orders.

  • Load and run automated debit order batches across all communities with a click of a button.
  • Eliminate time, human error and security concerns.
  • Automated community cashbook reconciliations and owner account allocation.
Maintenance Task Management

Business Operations

Create maintenance or repair tasks, include stakeholders, manage the progress from start to finish and report there on to trustees.

  • Reduce paperwork.
  • Improve response time.
  • Transparent feedback to trustees and owners.
  • Track and manage tasks globally across all communities.
Planner and Compliance

Business Operations

Proactively plan ahead all legal compliance items like meetings and important dates, then execute, track and manage those items across all communities to ensure full compliance.

  • Global compliance items setup, applied to all communities.
  • Customise compliance items, deadlines and checklist items across all communities.
  • Portfolio Compliance dashboard.
  • Customised Planner and Compliance per community.
  • Store compliance documents like minutes in one place on community level.
  • Send out compliance documents to all stakeholders.
Issue of Warnings and Penalties

Business Operations

Manage owner behaviour by creating and sending out formal warning and penalty letters, including related penalty invoices, with a few simple clicks.

  • Stand-alone Warnings and Penalties module.
  • Warnings and Penalties module directly integrates with the Finances module – makes issuing of penalties easier and faster.
  • Transparent reporting of Warnings and Penalties to trustees.
Transfers and Clearance Certificates

Business Operations

Manage the transfer process and issuing of clearance certificates in a simple and structured way.

  • Automatically generate clearance or consent certificates.
  • Structure the transfer process in 4 easy steps that saves time.
  • Make unit billing changes on transfer with a click of a button.
  • Manage and track transfers across all communities.
Communications

Community Management

A powerful bulk or personal communication tool to keep all stakeholders informed via emailand SMS. The communications module is integrated with all financial, operational and compliance workflows, making flexible communication possible from any module in the software.

  • Send unlimited bulk emails on portfolio and community level.
  • Integrated bulk SMS function.
  • Communicate with individuals or target groups.
  • Email Archive to track and manage all sent emails for delivery, resendor referencing.
Document Management

Community Management

Store all community related documents securely in the cloud, in the right place and make it easy to find.

  • Upload an unlimited number of community conduct rules, minutes, reports, supplier invoices, etc.
  • Documents can be accessed by all stakeholders anywhere, anytime.
  • Easily share documents via email.
Trustee and Owner Portals

Community Management

Connect trustees, owners and all community insights, effortlessly. Our Trustee and Owner Portal makes community and unit data, documents and reports available anytime, anywhere.

  • Share financial data and reports in real-time.
  • Share maintenance and repair progress.
  • Share all community documents.
  • Greatly reduces phone calls and emails.
Community Meetings

Community Management

Conveniently conduct all community meetings (AGM’s, SGM’s and trustee meeting) via a fully integrated meeting module.

  • Accommodates hybrid online and in person meeting.
  • Calculate and manage meeting quorum.
  • Set agendas, capture minutes and run online polls.
  • Real-time voting poll results.
  • Produce meeting documents with a simple click.
Daily Compliance and To-Do Manager

Community Management

A powerful Calendar side-bar empowers the Portfolio Manager to manage all compliance tasks and recurring to-do's across all communities according to the calendar and deadline dates. No more Outlook reminders or "sticky notes" required.

  • Daily compliance items listed chronologically.
  • Direct access to Compliance cards and checklist items.
  • Colour coded "Compliant" or "Non-compliant" indicators.
  • Manage non-compliant "red items" from a global dashboard.

Accounting and Finances

Our purpose-built accounting module allows for comprehensive, yet separate Administrative and Reserve Fund Budget accounting, financial management and reporting. Keep your community books accurate, accurate and compliant.

  • Custom-built double entry accounting system.
  • Separate Administrative and Reserve Fund Budget.
  • Seamless Administrative and Reserve Fund processing.
  • A user-friendly community billing processes.
  • Simplified utility usage and billing process.

Accounting and Finances

Manage and report on the financial health of your communities under management. Realtime dashboards give you (and trustees) instant information on community bank balances and financials.

  • Actual vs Budget Reports for the Administrative and Reserve Fund book of accounts.
  • Cash movement report.
  • Trial Balance, Levy Roll, Customer and Supplier Age Analysis.
  • Send comprehensive financial reports to all communities with a click of a button. The system allows for fully compliant online audits.

Accounting and Finances

Our accounting solution offers flexibility around your portfolio bank account environment.

  • Full Trust account processing capabilities, with a fully reconciled trust account at all times.
  • Single bank accounts per community processing capabilities.
  • Accommodates a combination of trust and single bank accounts on one profile.
  • Unlimited cashbooks (bank accounts) per community.

Accounting and Finances

Manage supplier invoices and payments per community or in bulk to:

  • Allows for online authorisation of account payable by trustees.
  • Capture and process supplier invoices to the administrative and/or reserve fund accounts from one place.
  • Online storage of all source documents – simplifies the audit process.
  • Save hours through a bulk supplier payment file that can be uploaded into bank profiles.

Accounting and Finances

With the correct set up of your community bank profiles, you can utilise our game-changing bulk banking functionality that can literally save your hours of manually processing each month.

  • Bulk uploads of all community bank statements with a single click.
  • Bulk cashbook recons across all communities with a single click.
  • Simplified set-up of receipting and payment allocation rules.

Accounting and Finances

Create customisable and automated arrears management processes per community. A single set-up can unlock powerful time-saving automation and additional incomestreams.

  • Template based and automated notices and letters of demand.
  • Automated arrears administration fee billing.
  • Complete transparency of arrears management activities to trustees.

Accounting and Finances

A powerful debt collection module allows a registered debt collectors (you or your attorney) to manage debtors through the system.

  • Automated debt collection communication.
  • Capture all debt collection notes against a customer and unit.
  • Automated debt collection fees billing.
  • Comprehensive debtors reporting.

Accounting and Finances

Offer owners convenient debit order payment options without the time-consuming admin related with debit orders.

  • Load and run automated debit order batches across all communities with a click of a button.
  • Eliminate time, human error and security concerns.
  • Automated community cashbook reconciliations and owner account allocation.

Business Operations

Create maintenance or repair tasks, include stakeholders, manage the progress from start to finish and report there on to trustees.

  • Reduce paperwork.
  • Improve response time.
  • Transparent feedback to trustees and owners.
  • Track and manage tasks globally across all communities.

Business Operations

Proactively plan ahead all legal compliance items like meetings and important dates, then execute, track and manage those items across all communities to ensure full compliance.

  • Global compliance items setup, applied to all communities.
  • Customise compliance items, deadlines and checklist items across all communities.
  • Portfolio Compliance dashboard.
  • Customised Planner and Compliance per community.
  • Store compliance documents like minutes in one place on community level.
  • Send out compliance documents to all stakeholders.

Business Operations

Manage owner behaviour by creating and sending out formal warning and penalty letters, including related penalty invoices, with a few simple clicks.

  • Stand-alone Warnings and Penalties module.
  • Warnings and Penalties module directly integrates with the Finances module – makes issuing of penalties easier and faster.
  • Transparent reporting of Warnings and Penalties to trustees.

Business Operations

Manage the transfer process and issuing of clearance certificates in a simple and structured way.

  • Automatically generate clearance or consent certificates.
  • Structure the transfer process in 4 easy steps that saves time.
  • Make unit billing changes on transfer with a click of a button.
  • Manage and track transfers across all communities.

Community Management

A powerful bulk or personal communication tool to keep all stakeholders informed via emailand SMS. The communications module is integrated with all financial, operational and compliance workflows, making flexible communication possible from any module in the software.

  • Send unlimited bulk emails on portfolio and community level.
  • Integrated bulk SMS function.
  • Communicate with individuals or target groups.
  • Email Archive to track and manage all sent emails for delivery, resendor referencing.

Community Management

Store all community related documents securely in the cloud, in the right place and make it easy to find.

  • Upload an unlimited number of community conduct rules, minutes, reports, supplier invoices, etc.
  • Documents can be accessed by all stakeholders anywhere, anytime.
  • Easily share documents via email.

Community Management

Connect trustees, owners and all community insights, effortlessly. Our Trustee and Owner Portal makes community and unit data, documents and reports available anytime, anywhere.

  • Share financial data and reports in real-time.
  • Share maintenance and repair progress.
  • Share all community documents.
  • Greatly reduces phone calls and emails.

Community Management

Conveniently conduct all community meetings (AGM’s, SGM’s and trustee meeting) via a fully integrated meeting module.

  • Accommodates hybrid online and in person meeting.
  • Calculate and manage meeting quorum.
  • Set agendas, capture minutes and run online polls.
  • Real-time voting poll results.
  • Produce meeting documents with a simple click.

Community Management

A powerful Calendar side-bar empowers the Portfolio Manager to manage all compliance tasks and recurring to-do's across all communities according to the calendar and deadline dates. No more Outlook reminders or "sticky notes" required.

  • Daily compliance items listed chronologically.
  • Direct access to Compliance cards and checklist items.
  • Colour coded "Compliant" or "Non-compliant" indicators.
  • Manage non-compliant "red items" from a global dashboard.

Our Promise

We always deliver.

Adopting new software for your business is a big commitment. Rest assured: we have what it takes to ensure your transition is a success. Our solutions are meticulously designed for a seamless migration and easy adoption. Failure is not an option. Your success is our success.

Seamless
Migration
Unlimited access
to Training
Ongoing
Support
A journey to
Customer Success

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"it is user-friendly"
Rentia de Beer
Director, Property Management Ignite
I have been in property management for nearly 8 years and maintenance has always been an uphill battle. Since using RedRabbit, organising and managing daily maintenance queries have never been this efficient. The interface is user friendly, the ticket management is a breeze and inspection reports have never been more professional. This is the best system I've ever used for maintenance management and will recommend it to everyone in the property management sector. Well done an amazing program and keep up the great service!
Tanya Oosthuizen
Office Manager, Professional Property Management
We at Kellaprince Properties love RedRabbit - since we started using it about 4 months ago, our monthly inspections run more efficiently saving us time as well as effort....plus all our owners are impressed with the layouts of the professional reports. Would highly recommend RedRabbit to any and all rental departments.
Mark Moore
Office Manager, Kellaprince
WeconnectU has really helped me to manage my rental Team even better. I love the fact that their solutions give me the ability to be more transparent which is so important when it comes to servicing our clients.
Andre Kritzinger
Managing Director, Realtors International
We chose WeconnectU for three main reasons and that is because first of all it really assisted us in being a lot more efficient. Secondly, the different modules were actually built into one platform, the financial, compliance and communication between the different departments and stakeholders. Thirdly their solutions we definitely saw the opportunity to create a more profitable business going forward.
Stephan Craggs
Director, CSI Property Group
Their solutions lead to running a more profitable business because it allows us to manage more clients with the same sized team that we currently have since joining WeconnectU.
Richard Calothi
Founder & Director, Land & Sea Property Management
It is an extremely user-friendly program which can be used by anybody within the organization, and if you just take the time to play around with it for half a day, you understand it, you know it, and you're able to trust it.
Hanta Strydom
Director, KSA Property Management
They don't just supply one solution they supply an ecosystem of a variety of solutions which are tailor-made to my needs. WeconnectU also offers us a dashboard we can go in at any time and can see where we are in line with our compliances which helps us to manage our business a lot better.
Roger Lotz
Managing Director. Rawson Properties
We chose WeconnectU because we at Watchprop were looking for a company with solutions that could service all our entities. Their Rentals, Sectional Title and Inspections & Maintenance solutions could come together and assist us; from that, WeconnectU was the best choice in the market.
Craig Coetzee
Managing Director, Watchprop

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